Strata Management Accounting The Strata Management Division is fully computerized using an accounting program that provides clients with monthly reporting that includes a balance sheet and profit and loss statement outlining all accounts along with a comparison to the budget on a monthly and year to date basis. Reporting Monthly management reports are provided to all strata council members. Project reporting is done on a weekly or bi-weekly basis. Meeting minutes are taken by the strata manager and distributed to all owners.Agendas are distributed by strata manager prior to any meeting in order for changes, additions or deletions to be included.The strata council will dictate any additional reporting they require. Maintenance Review and Planning Long and short term maintenance planning along with risk management planning is essential to the successful management of any complex. These plans provide insight into the efficiency of building systems and the cost effectiveness of the operation. They provide a foundation for budget planning. They allow the council to schedule improvements in the most advantageous manner.  Maintenance planning allows the strata manager to operate in a controlled, cost effective manner as opposed to a reactive management mode that can be compared to putting out fires and which costs far too much in money and frustration. Bylaws, Rules and Regulations The Strata Property Act made an improvement over the old Condominium Act however there are a number of deficiencies in the Act that should be counter-acted by the strata corporation’s bylaws. Areas such as insurance, building and unit maintenance, owner’s and corporation’s responsibilities are but a few areas that need to be addressed by the corporation. The most common problem areas in a Strata are pets and renters and clearly defined policies must be put in the bylaws for the strata to function smoothly in these areas. Services Outline Statement preparation Budget preparation AGM preparation Special Levy preparation Deposits & special levy accounting Accounts payable/receivable processing Contingency accounting & investment Collections Keep minute book Prepare forms as required by the Strata Property Act Meeting attendance Prepare minutes Maintenance planning, long & short term Oversee day to day maintenance of strata Take calls from owners Budget spending monitoring Bylaw/rule compliance & monitoring Complaint resolution Ensure compliance with Strata Property Act Consulting services for work not covered in the management agreement We cover all the day-to-day requirements that ensure the smooth operation of a strata titled community. Property Management Accounting The Property Management Division is fully computerized using an accounting program that provides clients with monthly reporting of rental revenues and expenses. Tenant Placement The property manager screens all tenant applications to match up the best tenants for every property. Every tenant completes a Tenancy Application Form and is screened before they are considered for placement in a property. Property Maintenance Maintenance issues are taken care of in a timely manner where required repairs are completed by a qualified company or where replacement of appliances are needed, value for monies spent is always considered. Dispute Resolution There are instances were dispute resolution in required. Working on behalf of the client, the property manager attends dispute resolution hearings as scheduled by Residential Tenancy Branch. There are times when the property manager will liaise with the police department about an explosive issue or about crime prevention strategies at a property. The goal of the property management division is to place quality tenants into our client's properties.